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View Page HistoryOF web portal - Preliminary Invoice
Go to: Preliminary Invoice (1)
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Log in the OF Web Site: [www.officefactory.se|http://www.officefactory.se].
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Go to: Preliminary Invoice
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*CREATE INVOICE*
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To create a new invoice for an existing customer press *Add new invoice*.(2)
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Fill out the information on the invoice header.
If you choose a project retrieved project, linked data such as Assignment, företagsnr, paying, company, payment terms, etc. is retrieved to the invoice header.
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Should you create a manual invoice without projects and assignments then these fields are left blank, please complete the following:
Project: left blank if the invoice does not relate to a project
Assignment: left blank if the invoice does not affect an assignment
Should you create a manual invoice without projects and assignments then these fields are left blank, please complete the following:
Project: left blank if the invoice does not relate to a project
Assignment: left blank if the invoice does not affect an assignment
Företagsnr / ID: fill in företagsnr / id on the client
Company no: fill in Company no on the client
Payers: (insert payers if there will be another consignee)
Billing type: select Detailed
Invoice: select Manual
Invoice: select Manual
Payment Terms: automatically retrieved from the customer card (consignee), but can be changed just for this invoice by selecting the payment terms, terms in the drop down menu.
VAT code: downloaded automatically retrieved from the customer card
Currency: downloaded automatically retrieved from the customer card
Exchange rate downloaded automatically
Exchange rate: automatically retrieved
Language: downloaded automatically retrieved (Swedish for domestic customers
and English for overseas foreign customers)
Seller: select the seller from the drop down menu. - can be left blank
Our ref: enter the reference details - can be left blank
Your ref: fill in the reference details - can be left blank
Your ref: fill in the reference details - can be left blank
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Customer order no: fill in the order code - can be left blank \\
When finished, press the button: *Save invoice*.
When finished, press the button: *Save invoice*.
The invoice saved \!
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*Create invoice lines*
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*Create invoice lines*
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Please complete the following:
Row # 10 (not filled automatically, manually enter the row #)
Row # 10 (not filled automatically, manually enter the row #)
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For a closer look at each invoice tap the magnifying glass. If the item is to be charged a particular cost center or account etc.. does this to enter information (see yellow arrow) on the invoice line.
For a closer look at each invoice tap the magnifying glass. If the item is to be charged a particular cost center or account etc.. does this to enter information (see yellow arrow) on the invoice line.
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Enter the cost center as desired (see yellow arrow above).
It is also possible to add the accounting model for revenue. Select a receipt template in the dropdown list *Posting template* (eg a billing related to three months).
It is also possible to add the accounting model for revenue. Select a receipt template in the dropdown list *Posting template* (eg a billing related to three months).
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Back in the preliminary invoice press save.
Back in the preliminary invoice press save.
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Once the invoice is ready for billing press: *Mark ready for billing*. Changes in the invoice can not be done when the invoice is ready for billing.
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If desired, modifications can be made separately set back to * Preliminary * *Preliminary* by pressing the button: * Insert preliminary *. *Set to preliminary*. Then you can make changes to the bill again. If desired, you can delete the invoice by pressing the button: *Delete invoice*.
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Once the invoice has the status * ready for billing * you can preview invoice by pressing *Preview invoice*. Select the invoice template and preview the invoice.
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Once the invoice is completed and translated * ready for billing * print it by pressing the button: *Print Invoice*. After this, the invoice status *Invoiced*, which means that the invoice is completed and invoiced, and can not be changed.
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Select the invoice template and print the invoice.
Select the invoice template and print the invoice.
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Save the Customer by pressing the *Save*.
Save the Customer by pressing the *Save*.
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Now, customers should be created and saved.
Now you can begin billing for this customer.
Now you can begin billing for this customer.